Welcome to the Privacy Notice of PHIRI.
Our Privacy Notice explains you in a clear, transparent and simple yet correct way when, why and how PHIRI collects, uses and protects personal information of the people who provide us with such personal information.
When you decide to provide us with your personal data you confirm that you have read through these privacy conditions.
The data will be used in accordance with the consents that you have given and with the European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 (entered into force on 25 May 2018) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).
This Privacy Notice is also intended to assist you in making informed decisions when using our website.
We are PHIRI, the Population Health Information Research Infrastructure. It brings together 41 partner institutions from 30 countries across Europe. Sciensano, is the coordinator of this joint action.
1. What is your personal data?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession.
2. What data do we collect?
We only collect your name, email address and the data you freely transfer us while contacting us by mail.
PHIRI may also collect certain information about your hardware and software, this includes:
- your IP address
- browser type
- operating system
- access time
- referring website addresses
3. Who is collecting your data?
PHIRI is a project and website owned by Sciensano. Sciensano is the data controller (“Data Controller”) for the purposes of this act.
4. How and why we collect and use your personal information
We collect your personal information to send you newsletters, for which you subscribed yourself.
To collect your personal information and to send you newsletters we use an online marketing platform called Mailchimp.
The information we receive when you contact us by email will solely be used to achieve the indicated purpose of the communication.
Other reasons of the usage of your information can be:
- to ensure that the content on our website is presented in the most effective manner for you and your computer
5. Sharing of your information
We do not share your information.
6. Storage and protection of your personal information
Information collected through the contact form on the website of Sciensano or directly transmitted by email, fax or letter is stored and processed locally and within the European Union.
Sciensano uses reasonable and adequate safeguards to secure and protect the collected information and takes reasonable steps to verify the identity of the user who seeks to reach the collected personal information.
Information transmitted to us is exclusively accessible to responsible people who need access to perform their duties.
We will retain your personal information only for as long as reasonably necessary or required by law.
7. Reporting Fraud
Sciensano is committed to ensuring your information is secure. As part of our efforts to protect your information, we will never send you emails asking for your personal information or for your registered password (if you are a registered user).
If you do receive such an email or are asked to disclose this information by someone claiming to work for Sciensano, please report the communication to us using the following methods:
- send an email to firstname.lastname@example.org
- in writing to us at our registered address: Sciensano, Rue Juliette Wytsman 14, 1050 Ixelles, Belgium
8. Your choices regarding your information
It is your right to ask us whether your personal information has been processed by us. In order to exercise this right, you must address a formal request to Sciensano, clearly specifying what you want to consult, rectify or delete. The request must be dated, signed and accompanied by a copy of the front of your ID.
If the response to this question is positive, you may request free access to your personal information held by us as well as the reason of the processing and the period during which we will store and process your personal information. You may also request to rectify and erase your personal information, object to the use of it, restrict the use of it and receive your personal information held by us. The deletion of data must be specifically justified. If those requirements are met, Sciensano will comply with your request as quickly as possible and report back to you.